Brimfield Public Library District

The Illinois Freedom of Information Act Policy

A brief description of our public body is as follows:

Our purpose is to provide materials and services for the recreational, social, informational, and educational needs of the community.

An organizational chart is attached.

The total amount of our operating budget for FY2009 is:  $ 280,000.00. 

Funding sources are property taxes, state and federal grants, misc. fees, and donations.

The business office is located at this address:  111 S. Galena Street

                                                                          Brimfield, IL 61517

Brimfield Public Library District has the following number of persons employed:

Full-time  2

Part-time  6

The following organization exercises control over our policies and procedures:

Brimfield Public Library District Board of Trustees.

The Library Board meets monthly on the first Monday at 6:30 pm at the library.

It’s members are:  Jon Davis, President; Holly More, Vice-President; Pamela Harrison, Secretary; Pamela Fabish, Treasurer; David Smith, John Barnewolt, and Shirley Sollenberger.

We are required to report and be answerable for our operations to:

The Illinois State Library located in Springfield, Illinois

You may request the information and the records available to the public in the following manner:

            *Use request form (see attached).

            *Your request should be directed to Patricia A. Smith, Director/FOIA officer, or

              Glenda Wilson, Assistant Director/FOIA officer.

            *You must specify the records requested to be disclosed for inspection or to be

              copied.  If you desire that any records be certified, you must specify which ones.

            *To reimburse us our actual costs for reproducing and certifying (if requested) the

              records, you will be charged the following fees:

            *$  .25 per page for employee copied records;

            *$1.00 per page for certification of records.

Brimfield Public Library District

THE ILLINOIS FREEDOM OF INFORMATION ACT POLICY (continued)

*The office will respond to a written request within seven (7) working days or

  sooner if possible.  An extension of an additional seven (7) working days may be

  necessary to properly respond.

*Records may be inspected or copied.  If inspected, an employee must be present

  throughout the inspection.

*You may appeal the decision of the FOIA officer to the Library Board of     

  Trustees.

*The place and times where the records will be available are as follows:

            10 a.m. to 5 p.m., Monday – Friday

            Brimfield Public Library District

Certain types of information maintained by us are exempt from inspection and copying.  However, the following types or categories of records are maintained under our control:

Annual Receipts and Disbursements Reports

Annual Reports to the Illinois State Library

Audits

Board Minutes

Contracts, Bids

Grant Files

Insurance Policies

Library Policies

Monthly Financial Statements

Operating Budgets

Board Approved at the regular meeting held on February 1, 2010