Brimfield Public Library District
Library Activity Room Use Policy
The policies governing the use of the Library Activity Room of the Brimfield Public Library District are based on Article 5 of the Library Bill of Rights: “As an institution of education for democratic living, the library should welcome the use of its meeting rooms for socially useful and cultural activities and discussion of current public questions. Such meeting places should be available on equal terms to all groups in the service area regardless of the beliefs and affiliations of their members.”
The Brimfield Public Library District Board of Trustees, in allowing a group or individual the use of the Library Activity Room, does not therefore, endorse or advocate any position taken by that group.
The Brimfield Public Library District Board of Trustees offers use of the Library Activity Room for cultural, educational, civic, or social purposes.
Use of the Library Activity Room is subject to the following conditions:
Priority for use
Library related meetings or programs of Brimfield Public Library
District;
Not-for-Profit educational, cultural, civic or social meetings;
For-Profit meetings
Availability
The Library Activity Room may be reserved by residents of Brimfield Public Library District. The room may be available for use between the hours of 9:00am and 8:00pm on Saturdays and Sundays.
Fees
Not-for-Profit
A $50.00 donation is required at the time of each reservation.
For-Profit
A $100.00 donation is required at the time of each reservation
*The Library Activity Room is available on a first-come first-serve basis.
*To reserve the room, an individual, or group representative must reside
in the library district and must schedule the event in person at the library.
*The individual or group representative must read the Library Activity
Room Use Policy, and complete a Reservation Form, be at least 18 years
of age, and be in good standing with the library.
*The person who signs the Reservation Form now becomes the
responsible party, and is liable for all policy violations.
Equipment
*Use of audiovisual equipment must be arranged for at the time of
room reservation.
*Anyone using the Library Activity Room will not leave children
unattended (without direct adult supervision) at any time during use.
*Decorations or any other materials are not permitted on the walls or
ceilings.
*Food and beverages are allowed in the Library Activity Room. No
smoking or alcoholic beverages are allowed anywhere in the library
building.
*The individual or group using the Library Activity Room is responsible
for clean-up after their event. Tables and floor will be clean of food and
debris. All garbage will be taken out to the dumpster. All tables and
chairs will be returned to their original place. The library is not
responsible for any clean-up after room use by any individual or group.
*The person who signs the reservation form will be held responsible for
reimbursing the library for any damage to the room, furnishings,
fixtures, equipment, and/or cleaning services needed. Library staff will
inspect the room after each use. The library Director makes the final
decision as to the condition of the room after use.
*It is the responsibility of the individual or group representative to pick-up
the key for using the room after library hours. The library is not
responsible if the key is not picked up during regular library hours.
*Anyone using the Library Activity Room is expected
to leave the key on the kitchenette counter before leaving the building.
Any individual or group that violates the conditions of this policy will forfeit future use privileges of the Library Activity Room.
Approved by the Board of Trustees at the regular meeting on March 7, 2011